13 Tips for Using Zoom

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Use Zoom Like A Pro

Whether you are new to using Zoom or are a seasoned member, there are helpful and fun tips and hidden features you can find to enhance your video chatting experience.

#1 – Change Your Background

Navigate from the Millennium Falcon, join the Brady Bunch family, or anything else you can image – customize your background while on Zoom calls.

Go to Settings > Virtual Background and select or upload the image you want from there. Note: make sure that your system meets all of the requirements to do so.

Extra Tip: Use your presentation slides as your background. A fun way to be have an interactive presentation and add dynamic to your video meeting.

#2 – Set Mute and Camera Off as Default

Instead of always having to mute your microphone or turn your camera off when you initially join your meetings, turn them off by default.

Go to Settings > Audio > Mute microphone when joining a meeting, and then Settings > Video > Turn off my video when joining a meeting.

#3 – Mute and Unmute with spacebar

When it is your time to speak, press and hold the spacebar to quickly mute and unmute your mic, right from your keyboard.

Remember: You will be unmuted as long as you continue to hold the spacebar.

#4 – React with emoji on screen

Participate in the meeting without interrupting by using reactions, letting the meeting host know your thoughts with emojis.

Click the Reactions tab at the bottom of the meeting screen (it’s in the same panel as mute audio and video, to the right) and select the emoji you want. Emoji will disappear after 5 seconds.

Extra Tip: Meeting organizers can enable the nonverbal feedback feature, so participants can place an icon (ie. raised hand) next to their name. Every participant will be able to see each other’s feedback.

#5 – Learn handy keyboard shortcuts

Zoom has useful keyboard shortcuts to help navigate the app on your desktop without using your mouse. Find commands to join a meeting, start or stop recording, enter full screen and share your screen.

Check out Zoom’s full list of hot keys and keyboard shortcuts >>

#6 – Turn on gallery view

Gallery view lets you see everyone in the meeting at once, instead of just the person speaking.

Click the tab that says “Gallery view” in the top right corner. Note: if the meeting has 49 or fewer attendees, all of their screens will be displayed. If there are more, you’ll have the option to move between multiple pages.

#7 – Hide non-video participants

Hide participants who aren’t using video by going to Settings > Video > Meetings, and check Hide non-video participants.

Now the only distractions will be your co-workers’ pets and children who appear on video.

#8 – Share your screen

Share your screen for a Zoom meeting with other participants by clicking the Share screen icon on the toolbar at the bottom of the meeting screen.

There is the option to share your entire desktop, or just one of the windows you have open. Click the red ‘Stop Share’ button at the top of the screen to go back to being a normal participant in the meeting.

#9 – Turn on beauty filter

Zoom’s Touch Up My Appearance feature aims to smooth over your appearance, making you look dewy and well-rested.

Click the up arrow next to Start Video. Click Video Settings, and under My Video, check the box for Touch Up My Appearance.

#10 – Record the meeting to your computer

Both free and paid Zoom subscribers can record their meeting to their laptop or computer using the desktop app. Note: record is not available on mobile , unless you have a paid account.

Go to Settings > Recording, and toggle it on. When you’re hosting a Zoom meeting, click the Record icon on the bottom toolbar.

#11 – Record a meeting to the cloud

With Zoom’s paid plans, the record feature will save directly to the cloud or to your computer.

Tap the record button on the bottom toolbar, and select either local or in the cloud.

#12 – Host meetings longer than 40 minutes

On Zoom’s free basic tier, group meetings can only last up to 40 minutes. To get unlimited group time, upgrade to a paid account.

Note: one-on-one meetings have unlimited time.

#13 – Host more than 100 people

If you have a group of more than 100 people to host for work or school, you have to upgrade to a paid professional account. With Zoom’s highest tier (Enterprise Plus), you can host up to 1,000 participants.

Additional Resource – Is Zoom Safe to Use?

Additional Resource – How to keep zoom chats private?

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