14 Tips for Microsoft Teams

Home » Blog » 14 Tips for Microsoft Teams

Using Microsoft Teams

Whether you are new to using Microsoft Teams or are an experienced user, here are helpful tips and features to enhance your team collaboration.

#1 – Stay Organized

Stay in touch anywhere you are, get files, have online meetings and calls, and chat with your team members.

#2 – Set up a Channel

Channels are dedicated sections within a team to keep conversations organized by specific topics, projects, disciplines.

Select ‘More Options’, then ‘Add Channel’

#3 – Collaborate on Files

Attach a file to any message by selecting ‘Attach’. The file will automatically appear in the ‘Files’ tab in the channel or message, so that the team has access to it.

#4 – Meet Now

Under ‘Calendar’, select ‘Meet Now’ to start a meeting. Add names or phone numbers for member that should join. During the meeting, you are able to share your screen, using the ‘Share’ button.

#5 – Pin Your Channels

Pin channels at you most frequently use to the top of your list under ‘Pinned’.

Select ‘More Options’, then ‘Pin’.

#6 – Keyboard Shortcuts

In the Teams app, press ‘Ctrl + .’ to display a full list of available keyboard shortcuts.

Make your life easier.

#7 – Streamline Access with Tabs

Create custom tabs to give your team easy access to files, tools, and sites that they frequently use.

Select ‘+’ next to the tabs at the top of your chat or channel.

#8 – Meme

Keep moral and engagement high by using GIFs in conversations.

Select ‘GIF’ and search for the one you want, then ‘Send’ when ready to post.

#9 – Questions about Teams

Use the ‘Help’ feature to browse topics and search for the answer you need. There are also training videos available for your use.

#10 – Notifications

Stay current with what is happening by using notifications.

From your picture in the top right, select ‘Options’, then ‘Notifications’.

#11 – Take Teams with You

Teams has a mobile app to keep you connected and collaborating wherever you are.

#12 – Stay in the Loop

‘Activity’ is where you get a summary of notifications, mentions, replies in conversations. Settings can be adjusted using #10 – Notifications.

#13 – @Mentions

To recognize or get your coworker’s attention, use mentions by typing @, then their name. The message will be flagged for the coworker tagged.

#14 – Chats into Video Calls

From your chat session, select ‘Video Call’ to start a call. During the video call, you are able to share your screen, using the ‘Share’ button.

Microsoft Teams Quick Start Guide

Helping Your Business Grow

Subscribe To Our Newsletter

Newsletter Signup