Cleaning Your Office Technology

Home » Blog » Cleaning Your Office Technology

How to keep your technology clean

Computers, telephones, monitors, printers, and fax machines all collect dust and dirt. These devices may also absorb substances such as cosmetics and food during use. This is why regular cleaning is imperative so that dust, dirt and food doesn’t get trapped inside, which creates problems with connections and bacteria.

Cleaning Tips

  • Avoid cleaning and disinfection solution containing skin moisturizing components
  • After cleaning with liquid cleaner, use a clean soft cloth to dry off the surface
  • Do not vacuum any of the chips or other electronic components in a computer
  • As you clean, touch the power supply or any metal part of the computer with your finger periodically to dispel any static-electric buildup
  • Be very careful when using spray cleaners by spraying onto a cleaning cloth first
  • Some substances may have a surface-softening effect that will make the equipment more sensitive to abrasion with liquid cleaners

Computer Monitor

As with all computer-cleaning situations, before cleaning turn off the equipment.

  • Use a damp cloth to clean the screen of a computer monitor. Distilled water is recommended because it doesn’t contain small particles that can scratch the glass surfaces
  • Commercial screen cleaners are designed to remove dirt without scratching or streaking the surface
  • Anti-static cleaners offer protection against dust and can also be used to clean casings for computers, printers, fax machines, phones and video and audio equipment


Avoid having food and drinks around the computer. While this will prevent damage from fluids, it will not prevent the keyboard from becoming sticky and full of dust or bacteria.

  • Turn the keyboard upside down and blasting a shot of compressed air between and under the keys.
  • Another alternative for cleaning the keyboard is to use a mini vacuum cleaner to pull the dust out.
  • Wipe the keys off with a damp clean cloth or use cotton swabs.

Note: Never spray liquid cleaner directly on the keyboard. Do not rub keys vigorously, as this may damage the keys


Look at the fan on the back of the case. A buildup of dust and lint on the fan is a sign that there’s also a buildup inside the computer. This may be dust, pet hair, smoke and other contaminants.

  • Note: you may need to unscrew it
  • Clean the dust out with a mini-vacuum cleaner or by carefully using a normal vacuum cleaner with a small nozzle attachment


If your non-optical mouse sticks or just doesn’t move as well as it used to, it’s probably dirty. Here are instructions on how to clean your mouse:

  1. Turn the computer off and unplug the mouse
  2. Turn the mouse over and open the cover to the tracking ball
  3. Remove the tracking ball and clean it with an electrical cleaner or simply with soap and water
  4. Use a damp cotton swab to clean out dust inside the housing

Prevention tip: To prevent dust and dirt buildup on the bottom or inside of the mouse, use a mouse pad. Keep the pad clean by wiping with a damp towel.


When cleaning your desk phone, make sure to clean the handset (back and front), cradle, display, and cord.

  • Use commercial cleaning products on the plastic casings, but be very careful when using spray cleaners by spraying onto the cleaning cloth first
  • Wipe the keys off with a damp clean cloth or use cotton swabs.

Note: Never spray liquid cleaner directly on the phone.Do not rub display buttons vigorously, as this may damage the buttons

Make a habit of cleaning your office technology regularly. This will prolong the longevity of your technology, but also your personal health. If you need assistance, we are happy to offer further advice.

CommWest mouse pads are available by request.

Helping Business Grow

Subscribe To Our Newsletter

Newsletter Signup