Why you need to back up critical data
Even if you trust your equipment 100%
Information Courtesy of Kaspersky Daily
For almost any business, information is critical: documents, contacts, contracts, correspondence, accounts, and so on. For most companies, losing access to data means the suspension of all business processes, inevitably leading to lost profit, damage to reputation, and recovery costs.
There is no shortage of data loss scenarios out there waiting to happen — and almost none of them have anything to do with the quality of your equipment. Here are just a few:
An employee might click a malicious file downloaded from the Internet or an attachment in an e-mail sent by cybercriminals. Doing so doesn’t just encrypt data on the local machine; ransomware has a nasty habit of corrupting everything that the victim’s computer communicates with (connected network drives, external media, etc.). In theory, paying the resulting ransom demand will return your data. In practice, there’s no guarantee.
Last year, a simple ransomware infection paralyzed the IT systems of the city administration of Baltimore, Maryland, which, deciding not to pay up, suffered $18 million worth of damage.
SMBs often store (sometimes all) business-critical information on the CEO’s hard drive. And it’s a rare and lucky instance if this is a desktop in the office. But modern business is all about mobility, so it’s more likely that this drive sits inside a laptop and travels with the CEO to meetings and on business trips. That means it can easily be stolen — from a hotel room, a taxi, you name it.
In hot weather, the load on any computer hardware increases, often pushing cooling systems to the limit. Not all manufacturers provide separate ventilation for hard drives, and some even design laptops such that the air flows from external cooling pads do not reach the storage media. That can lead to hard drive failure due to simple overheating. Owners of furry pets are in a special risk category. These owners need to clean their laptop fan at least once a year or else it’ll overheat, even in the winter.
Conflicts at work are hardly uncommon. A colleague who disagrees with a management decision might resign and delete critical information. And the fewer backups there are, the more likely that the sabotage attempt will succeed.
How to store business-critical information
According to Kaspersky, the average cost of a data loss incident runs to $1.23 million for big businesses and $120,000 for small. Therefore, it is recommended to:
- Back up your most important data at a minimum, but preferably all of it;
- Make backups regularly, ideally automatically; otherwise, it’s very easy to get stuck in routine tasks and forget about backups;
- Make at least two backups — preferably stored in different locations.
Contact your Technology Partner to discuss how best to back up your business’s critical information. If you do not have a technology partner, we are happy to offer our assistance. (970) 242-8142
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